THE CLUB CONSTITUTION

NORTH EASTERN RADIO FLYERS
CONSTITUTION

1. NAME
(a) The name of the Club will be” NORTH EASTERN RADIO FLYERS” hereinafter referred
to as “the Club”.
(b) The Club is a non-profit voluntary association of like-minded individuals and is not for the
purpose of carrying on a business for the gain of any individual Member(s) of the Club.
(c) Legal liability is vested in the Club as a whole and not in the committee nor individual
Members.

2. MEMBERS
(a) Any person who, in the opinion of the Committee, wishes to pursue the sport of
aeromodelling.
(b) Any person who has paid the entrance fee and annual subscription as laid down by the
Committee from time to time. This includes any levies which may be required for the
enhancement of the Club facilities as agreed to by the Members.
(c) Membership shall be limited to no more than 200 (Two Hundred) paid-up Members at any
time.

3. OBJECTIVE
(a) To promote the sport of aeromodelling, radio-controlled model flying and to provide
Members with suitable facilities to practice the sport.
(b) To assist Members in becoming proficient in the art of flying radio-controlled model aircraft.

4. MEMBERSHIP
(a) Membership of the Club will be subject to the approval of the elected Committee after
application forms and requisite entrance fee and annual subscription have been submitted.
(b) The elected Committee has the right at its sole discretion to approve or decline applications
for Membership.
(c) Membership of SAMAA (South African Model Aircraft Association) is mandatory.
(d) Should the conduct of any Member of the Club, in the opinion of the elected Committee be
contrary to the Constitution or Rules and Regulations of the Club, the elected Committee has
the right, after due warning to a member, to suspend or withdraw that Membership.
(e) Membership will automatically cease should a member fail to renew the annual subscription,
for whatever reason, within the specified time. Re-instatement will only be considered if the
member in default motivates the Committee, the circumstances that have resulted in the
failure to pay the annual subscription.

5. CONDUCT.
(a) No conduct by any member that is contrary to acceptable social norms will be tolerated.
Such unacceptable conduct may include, but is not limited to aggressive, slanderous verbal
or written utterances, negative, rude, or racist remarks in any way on any media platform or
other with reference in any way to “NERF” and /or including the members, committee or
associates will be tolerated.
(b) Any member using alcohol at the field, immediately precludes any further flying by that
member for the day.
(c) Any member breaking these rules will be subject to immediate suspension, and possible
dismissal, at the committee’s discretion.

6. MEMBERSHIP CATEGORIES
(a) Junior Membership (Up to the age of 18)
(b) Student Membership (A valid student card must be present)
(c) Adult Membership
(d) Senior Membership (Age 60 plus)
(e) Country Membership (not ordinarily a resident in the surrounding areas as determined by the
committee).
(d) Instructor Membership (Must train a minimum of 50% of available training days.)
(f) Honorary Life membership (Awarded for services to the Club on approval at AGM)

7. SUBSCRIPTIONS
(a) A Joining fee plus the Annual subscription is payable be all new applicants.
All applicants joining after the 1st of May will pay subscriptions for the balance of the months
remaining in a particular year, reducing by one twelfth every month through to March.
(b) The Joining Fee and Annual subscription for Juniors, Students, Adults and Seniors will be
motivated by the committee for the following year and ratified by the members at the Annual
General Meeting.
(c) Annual subscriptions are payable by the 31st of March each year unless expressly advised in
writing to the contrary or Membership will be forfeited.
(d) Should a member leave the Club for whatever reason, no Application Fee or Annual
Subscription will be refunded.

8. COMMITTEE
(a) The Committee shall consist of (five) paid-up Members, duly elected by the Members in
terms of the Constitution of the Club.
(b) The Committee shall consist of a Chairman, Secretary, Treasurer, Safety Officer and
Maintenance Officer.
(c) The term of office of any Committee Member shall be for a period of 1 (one) year unless reelected.
(d) Should a Committee Member resign during his term of office, the remaining Committee
Members have the right, at their sole discretion, to appoint a replacement without prior
consultation with the Members.
(e) The entire Committee is responsible for the running of the Club and the enforcement of its
Rules and Regulations.
(f) The Committee has the right to co-opt any number of additional Members to the Committee
for specific tasks without prior consultation with Members.
(g) 3 (Three) Committee members form a quorum.

9. FINANCES
(a) The Financial year commences on the 1st day of April annually. A budget showing the
anticipated income and expenditure based on the proposed subscriptions for the forthcoming
year must be presented at the AGM that dealt with the previous financial year.
(b) All monies received by the Club shall be deposited in an approved interest-bearing account at
a financial institution.
(c) No withdrawals may be made without the approval of the committee and 2 (two) Committee
Members must be authorized signatories on the account.
(d) The Committee is required to account to the Members annually as to the disposition of funds
received and must present Statements of Financial Position and Income and Expenditure at
the AGM for consideration and approval.

10. MEETINGS
(a) Meetings will be held as and when necessary.
(b) An Annual General Meeting (AGM) must be held each year within 2(two) months of the
Financial Year- End. Members must be notified in writing by the Secretary of forthcoming
General or Special meetings at least 30 (thirty) days prior to the meeting. An agenda setting
out the business to be conducted at the meeting must accompany the notification.
(c) Five members or more have the right to call a special General Meeting of the Club at any
time provided that prior notification of such meeting, together with an agenda for the meeting,
is handed to the secretary of the Club at least 30 (thirty) days prior to the meeting.

11. VOTING
(a) All Ordinary Members shall be entitled to vote at any meeting provided they are paid-up
members of the Club at the time of the meeting. Junior Members cannot vote.
(b) Proxy votes must be signed and submitted in writing to the Secretary at least 48 hours prior to
any Meeting. Only paid-up members may act as Proxies and Proxies must be present at the
meeting.
(c) Should extraordinary circumstances such as those experienced during the Covid -9 Pandemic
prohibit public gatherings then any affected meeting may be held remotely using electronic
communication.

12. AMENDMENTS TO THE CONSTITUTION
No alterations, amendments, or additions to this constitution shall be made or adopted except
by a resolution passed by two-thirds majority of the members present and entitled to vote at
an Annual General Meeting called for that purpose provided the notice of the proposed
amendment appears on the agenda of the meeting.

13. DISSOLUTION
(a) The Club shall only be dissolved by a resolution passed by two thirds majority of
members present and entitled to vote at an Annual General Meeting or a Special Meeting
called for this reason.
(b) The quorum for such a meeting shall be at least one third of the total members who are
present and entitled to vote.
(c) Notice of such a meeting shall clearly state the dissolution of the Club and that the
disposing of its assets will be decided. No assets of the club may be returned to any
Member(s). However, on dissolution assets may be donated to multiple SAMAA registered
Clubs with similar objectives.
(d) If there is no quorum at such a meeting, the meeting will be adjourned in accordance with
the terms of the provisions of clause 9 of this constitution and when it is resumed it shall
finally decide with an ordinary vote irrespective of the number of members in attendance.

Amended May 2021

The Club Secretary

Email: admin@nerfclub.co.za